FEATURES
64 features, one app
Free for 30 days. No card needed. After that it’s £9.99 a month, or stay on the free plan.
01 · Gig diary
No more scrolling through texts in a car park to find the set times.
Upcoming gigs
3 gigs
The Lamb, Beverley
Sat 28 Nov
£280.00
City Hall, Hull
Fri 18 Dec
£350.00
Grand Hotel, Scarborough
Thu 31 Dec
£650.00
Free
Upcoming gigs list
Every gig you’ve got coming, grouped by week, with venue and fee
Free
Gig history
Every gig you’ve played, newest first, with what’s still unpaid
Free
Gig search
Find any gig by venue, client, agency or act
Free
Repeat bookings
Add a weekly or monthly residency once, not fifty times
Free
A page for every gig
Set times, people to ring, dress code and notes in one place
Free
To-do list and gig checklist
Home shows what needs doing today. Each gig has its own checklist
Free
Venue memory
Your notes from last time show up when you play there again
Pro
Import your gig history
Bring in past gigs from a spreadsheet in a few minutes
The free plan holds up to 10 gigs. Pro has no limit.
02 · Enquiries
NEW
No website needed. Put the link in your Facebook bio, your Instagram and your email sign-off.
Your enquiry link
app.gigflow.co.uk/p/nina
Copy
Priya Shah · Sat 12 Jun
Diary clear
See how Enquiries works →
Your own enquiry page
A page with your name, photo and acts, at a link that’s yours
Free
Enquiry form
Clients send the date, venue and what they need, all in one go
Free
Enquiry inbox
Three tabs: needs a reply, replied and closed
Free
Auto-reply
Every client gets a reply straight away, so they know it arrived
Free
Spam protection
A hidden bot check keeps junk out of your inbox
Free
Add to diary
Turn a booked enquiry into a gig without typing it again
Free
Contacts and client history
Clients and bookers in one place, with every gig and payment
Free
Enquiries are free on every plan, for good.
Invoice sent in one tap
Invoice
INV-0042
Priya Shah Wedding · Sat 12 Jun 2027
Fee
£650.00
Deposit received 9 Nov
−£150.00
Balance due 29 May
£500.00
Send invoice
Preview PDF
Friendly reminder, written for you
If it’s still unpaid, the reminders step up
Friendly
Firm
Final
One-tap invoices
A finished invoice from the gig you already logged, sent by email
Pro
PDF invoices
A PDF copy attached, for clients and agencies who need one
Pro
Invoice tracker
One list of every invoice: sent, paid and overdue
Pro
Payment chasing
Reminder emails that get firmer the longer an invoice is overdue
Pro
Deposits
Ask for a deposit on a direct booking and see when it lands
Free
Deposit and balance
Take a gig’s money in parts, with a due date for the balance
Free
What you’re still owed
One list of every gig that hasn’t been paid in full
Free
Payment receipts
A receipt emailed to your client when they pay
Free
Client payment log
Every payment on a gig, with the date and how it was paid
Free
“Did you get paid?” checks
After a gig, Gigflow asks. One tap and it’s recorded
Free
04 · Mileage
Most performers under-claim mileage. For a lot of them, the mileage alone pays for Gigflow.
40 miles there and back
Home
55p a mile
Venue
Venue lookup
Start typing a venue and Gigflow fills in the address
Free
Venue map
A map of the venue on the gig page, with directions
Free
Round-trip mileage
Miles there and back, worked out when you add the gig
Free
Multi-stop journeys
Add the stops in between, like a load-in or a second gig
Pro
HMRC rates by tax year
55p a mile from 6 April 2026 and 45p before, for your first 10,000 miles a year, then 25p
Free
Mileage report
Total miles and what you can claim, month by month
Free
05 · Agency commission
It works whether the agency takes its cut before paying you, or you pay them afterwards.
Mrs & Mrs Smith Wedding · fee £350.00
Booked through Encore at 20%
You keep 80%
20%
£280.00 to you
£70.00 commission
Payment
Mrs & Mrs Smith Wedding
Fee
£350.00
Commission · Encore, 20%
−£70.00
You keep
£280.00
Send receipt
View gig
Commission worked out for you
The agency’s cut and your take-home on every agency gig
Free
Percentage, flat fee or tiered
Set the rule each agency uses, including rates that change with the fee
Free
Commission you owe
A running total of what you owe each agency, month by month
Free
Paying it off
Record a commission payment and Gigflow ticks off the gigs it covers
Free
Direct and agency gigs together
Every gig says who booked it, so the two never get mixed up
Free
06 · Tax and expenses
Gigflow keeps the digital records Making Tax Digital asks for. It is not HMRC filing software, so you or your accountant still send the return.
Tax year
2026/27
Mileage allowance so far
£1,083.39
1,969.8 business miles · 29 gigs
Income
£12,657.50
Expenses
£1,755.00
First 10,000 miles at 55p
£1,083.39
Export PDF
Export CSV
Pro
UK tax year reports
Income, expenses and mileage for each tax year, April to April
Pro
Estimated tax and National Insurance
A running estimate, so January’s bill isn’t a shock
Pro
Making Tax Digital quarterly summaries
The four quarterly figures, as a CSV or PDF
Pro
Tax summary for your accountant
One PDF or CSV with the year’s figures, ready to send
Pro
Cash or accruals
Pick how your income is counted, the way your accountant does it
Pro
Expenses by category
Log every cost by category, ready for your tax return
Pro
Receipt photos read for you
Photograph a receipt and Gigflow fills in the amount and date
Pro
Recurring expenses
Monthly costs like insurance or subscriptions add themselves
Money at a glance
Booked, received and owed this month, on your Home screen
Free
Tax year totals
Earned, received, owed, mileage and commission for the year
Free
Income by source
See how much comes from each agency and from direct bookings
Pro
12-month income forecast
What’s coming in over the next year, from the gigs in your diary
Pro
Income goals
Set a target for the tax year and see if you’re on track
Pro
CSV export
Take your figures out whenever you like
Pro
Hide your figures
One tap hides every pound sign, for when someone’s looking over your shoulder
Free
Next 12 months
From the gigs in your diary
Nov
Oct
See what’s in Free and Pro →
08 · Calendar
You can also give an agency a link to your calendar, so they can see when you’re free without ringing you.
December 2026
3 gigs
18
26
31
Built-in calendar
A month view of your gigs, with a dot on every booked date
Free
Calendar sync
Your gigs in Apple Calendar or Google Calendar, kept up to date
Pro
Shareable calendar links
A link for each agency, showing only what you choose to show
Pro
09 · Get booked again
The poster is built from your diary, so it’s always right.
AVAILABLE TO BOOK
June 2027
Sat 5 June
Fri 11 June
Sat 26 June
Nina · Vocalist
COME AND SEE ME
Coming up
Sat 28 Nov
The Lamb, Beverley
Fri 18 Dec
City Hall, Hull
Thu 31 Dec
Grand Hotel, Scarborough
Nina · Vocalist
One-tap review requests
An email asking for a Google or Facebook review, sent after the gig
Pro
Free dates posters
A poster of the dates you’re still free, in a choice of looks
Pro
Upcoming gigs posters
A poster of where you’re playing next
Pro
Money off for inviting friends
Each performer you bring in takes 10% off your monthly price while they stay on Pro
Free
10 · The app
It’s built for the moments you actually do admin: between sets, in the car, late at night.
iPhone
Android
Mac
Windows
Your data
Your data
Encrypted
Where it’s kept
In the EU
Sold to anyone
Never
Free plan
10 gigs · £0 · for good
Phone and laptop
The same account on every device, always up to date
Free
Add to home screen
One tap to open, full screen, like a normal app
Free
Free plan
Up to 10 gigs, free for good, with no card needed
Free
Your data is encrypted
Stored in the EU and never sold
Free
Your records stay yours
Everything you’ve logged stays yours to view and edit, on any plan
Free
Regular updates
Gigflow keeps getting better, and every change is listed on the Updates page
Free
See what’s new →
STRAIGHT ANSWERS
Contracts
You can’t send a contract or get one signed in Gigflow yet
Card payments
Clients pay you by bank transfer. Gigflow records it, but doesn’t take card payments
Filing your tax return
Gigflow keeps your records and works out the figures. You or your accountant send the return to HMRC
Set lists
Gigflow looks after the business side, not the music
Team logins
One login, one performer. It isn’t built for agencies or bands sharing an account
An app store app
Gigflow runs in your browser and sits on your home screen. It isn’t in the App Store or Google Play
Is something missing that you need? Tell us at hello@gigflow.co.uk. Most of what’s in Gigflow started as a message from a performer.
FREE AND PRO AT A GLANCE
Pro is £9.99 a month or £99 a year
Free
Pro
Gigs
Up to 10
No limit
Enquiry page, form and inbox
Round-trip mileage at HMRC rates
Agency commission
Deposits, balances and what you’re owed
Payment receipts
One-tap invoices and payment chasing
Expenses and receipt photos
Tax reports and Making Tax Digital summaries
Income forecast and goals
Calendar sync and shareable calendar links
Posters and review requests
Multi-stop mileage
Import your gig history
If Pro hasn’t earned its keep within 30 days of your first payment, email us for a full refund.